You can modify grouping levels directly in the Group By Header. You can choose from All expanded, All collapsed, or As last viewed:Ħ.Specify any additional grouping levels in the Group Items By boxes and click OK twice to apply your changes. Because the grouping field is displayed in the group header, you might want to save space and not show the field elsewhere in the viewĥ.Under the Expand/Collapse Defaults drop-down list, choose how you want your groups to be displayed. Choose your field set and the fields in that set will become available:ģ.Choose whether to sort your group headings in ascending or descending orderĤ.Choose whether you want your grouping field displayed in the view. You can change this by using the drop-down list marked Select available fields from. The default field list is Frequently-used fields. You can select up to four different grouping levels. This is Outlook's default setting and assumes you don't need to group by any field other than one of the predefined arrangements.Ģ.Use the drop-down list under Group items by to select the first field to group your items under. button:ġ.Uncheck the Automatically group according to arrangement box.
In the Advanced View Settings dialog box, click the Group By. On the View tab, in the Current View group, click the View Settings button.Ģ. To group items in an existing view, use the following steps:ġ. If Outlook's built-in arrangements don't provide the view you need, you can create your own grouping levels by customizing your view. You cannot get there from maibox-only contacts, such a group will always expand. If permission is assigned that way youĪre able to manage the lists from the Global Address List shown in Outlook.įind more about Exchange distribution lists here: įind more about Outlook contact groups here:
OUTLOOK PERSONAL FOLDERS KEEP COLLAPSING UPDATE
In that case you need to have the groupĬreated by someone with permission (an Exchange recipient administrator) while you still can be assigned as a "list manager" to maintain group membership (list manager can update members needs to be checked). If you want to share a group of recipients, please do not use your personal mailbox / shared mailbox contacts and contact groups but use Exchanges "distribution list" objects, maintained in AD.
This is correct as your "group" is a contacts group on your mailbox, so noone can access from outside that mailbox. The other statement of the thread above is you are telling about "noone else can use them". Mail, outlook will always put the recipients to the smtp envilope as well as to the TO: property on your mail item. That are required to be expanded when you are sending your mail item, as there is no server driven mechanism to apply recipients. Others have reported this behavior too.Īs far as I understood you created contact groups in one of your personal contacts folders in Outlook. When I use a distribution list from our global address book, it does not automatically expand. The behavior seems to be limited to the groups I create. It's not just ugly but it means I cannot keep the groups separate when there is more than one group or other names in the address field, and other people are unable to use the groups that have been established.įor example, I have been backfilling for a colleague who was on sick leave - I didn't have the contact groups she'd already made and had to reconstruct everything from the long list of names on the addressee fields without knowing which group each belonged However, as soon as I send it, the group expands by itself, showing the individual members
OUTLOOK PERSONAL FOLDERS KEEP COLLAPSING PLUS
When I enter a group in the addressee field, it shows the group name with the plus sign next to it. I have created contact groups/distribution lists for emails. GOV account using Microsoft Exchange server. I posted this on the Microsoft Office community forum and was advised to come here because I am on a.
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